• Entire Administration, Housekeeping (Ensuring maintenance & cleanliness), Security Arrangements (Office Opening & Guards Track), Transportation & Travel Management, Inventory Management (Admin purchases) & Handling functions of canteen & Logistic arrangements.
• Managing contract and Employees Time in & out (Time Log)
• Front Desk & Lobby Management, Liasioning.
• Responsible for all operations & infrastructure management
• Complete supervision of facilities & Assist in providing facilities to Employees & Management
• Implementation & Execution of Plans & Policies of Organization
• Analytical Approach & Thinking in Invoice and Related Documents, Need to store and record information accurately
• Responsible for streamlining admin activities and sharing the burden of some of the admin activities.
• Coordination with the team members
• Site Audit with outsource vendor for soft services.
• Compile the Weekly/Monthly feedback for security/cafeteria/FO
• Thorough knowledge of Diesel/Generator/Air Conditioners and Entire process of Purchase requisition
• Remain aware and update Managers schedules – maintain Registers Records/Soft copy
• Controlling Admin expenses and preparing Admin budget on a monthly and quarterly basis
• Managing and ensuring proper functioning of non IT assets (AC, Electricity etc)
• Procurement of Stationery and other items and ensuring minimum fill.
• Security – coordination with the security partner
• Coordinating the travel arrangements and logistics support for the officials and arrangement of accommodation, Client Visit arrangements and Checks
• Processing of Invoices of Vendors, Vendor contract, Renewal / AMC of contracts
• Banking, Insurance Upkeep (deposits, maintaining fixed assets list, etc.)
• To process inquires by phone, email and personal visits in relation to company given tasks
• Inbound/outbound telephone & call management
• Relationships Management (greeting cards, gifts, invitations, etc.)
• Handling petty Cash Management
• Mileage and Travel Planning
• Employee ID Cards, Access Control, Fire Alarm Systems
• Receive incoming telephone calls taking messages and Mails/Courier
• Taking care of printing and all items thus maintaining monthly stock statement
• Responsible for billing and co-ordination with Accounts department
• Compile, transcribe, and distribute minutes of meetings.
• Ensure Guards are briefed on daily basis
• Daily Briefing of Security Guards
a. Laptop Checking
b. ID card Checking
c. Bag Screening
d. Food items barred in Lab
• Checking of daily attendance of security guards Checklist made where each shift in charge has to check, sign and input the shift's attendance on daily basis)
• Supervising the deployment of security guards
• Recording all incidents in the incident tracked tracking all incidents to completion
• Ensuring all activation and deactivation requests are actioned timely.
• Ensuring all delivery challans, laptop passes are issued daily, as required by the business
• Renewal date of laptop passes and post verification with the IT, requesting the users to collect the renewed laptop passes
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Internal & External Audits
• Managing contract and Employees Time in & out (Time Log)
• Front Desk & Lobby Management, Liasioning.
• Responsible for all operations & infrastructure management
• Complete supervision of facilities & Assist in providing facilities to Employees & Management
• Implementation & Execution of Plans & Policies of Organization
• Analytical Approach & Thinking in Invoice and Related Documents, Need to store and record information accurately
• Responsible for streamlining admin activities and sharing the burden of some of the admin activities.
• Coordination with the team members
• Site Audit with outsource vendor for soft services.
• Compile the Weekly/Monthly feedback for security/cafeteria/FO
• Thorough knowledge of Diesel/Generator/Air Conditioners and Entire process of Purchase requisition
• Remain aware and update Managers schedules – maintain Registers Records/Soft copy
• Controlling Admin expenses and preparing Admin budget on a monthly and quarterly basis
• Managing and ensuring proper functioning of non IT assets (AC, Electricity etc)
• Procurement of Stationery and other items and ensuring minimum fill.
• Security – coordination with the security partner
• Coordinating the travel arrangements and logistics support for the officials and arrangement of accommodation, Client Visit arrangements and Checks
• Processing of Invoices of Vendors, Vendor contract, Renewal / AMC of contracts
• Banking, Insurance Upkeep (deposits, maintaining fixed assets list, etc.)
• To process inquires by phone, email and personal visits in relation to company given tasks
• Inbound/outbound telephone & call management
• Relationships Management (greeting cards, gifts, invitations, etc.)
• Handling petty Cash Management
• Mileage and Travel Planning
• Employee ID Cards, Access Control, Fire Alarm Systems
• Receive incoming telephone calls taking messages and Mails/Courier
• Taking care of printing and all items thus maintaining monthly stock statement
• Responsible for billing and co-ordination with Accounts department
• Compile, transcribe, and distribute minutes of meetings.
• Ensure Guards are briefed on daily basis
• Daily Briefing of Security Guards
a. Laptop Checking
b. ID card Checking
c. Bag Screening
d. Food items barred in Lab
• Checking of daily attendance of security guards Checklist made where each shift in charge has to check, sign and input the shift's attendance on daily basis)
• Supervising the deployment of security guards
• Recording all incidents in the incident tracked tracking all incidents to completion
• Ensuring all activation and deactivation requests are actioned timely.
• Ensuring all delivery challans, laptop passes are issued daily, as required by the business
• Renewal date of laptop passes and post verification with the IT, requesting the users to collect the renewed laptop passes
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Internal & External Audits
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