HR Processes Matrix

HR Department		HR PROCESSES MATRIX
S.No.	HR PROCESSES	Sub Processes	Procedures	Why(?)
		Job Analysis,Description & Specification	Analyse Current Job Description	To Get current status of present staff utilization at all level & identify incompetent or unutilized workforce
		Set Standard Job Description	Define Standards Job Description	To set Targets/KRA/Performance Appraisal/Job enlargement/compensation structure.
(I)	Job Description & Specification	Comparison	Compare Current with Standard	To find descrepancies
		Take corrective Actions & Assign Standard Job Des.	Assign standard Job Description to existing employees & new joinees at the time of induction.	To Get more Productive results from the employees,they will be directed to work & performing from very first day
		Received Manpower Requirement from diff deptt.	Disscuss the Manpower Requirement with HR Deptt.and send request in to the specified format	To hire the right employee at the right place at the right time.
		Position Advertisement/hire consultant	Better to hire consultant for office staff positions & Naukri data search to fill requirement of audit deptt.	To decrease the Recruitment cost
		Screening of resumes
		Call For Interview
		Job Application Form
(II)	Recruitment Process
		First HR Round
		Technical Round
		Final HR Round	Final HR Round to confirm joining date,exp/qualification documents/reference check	To Make HR effective & to shape candidate's mind for the new job & culture & describing necessary requisitions prior to joining.
		Issue Offer Letter
		Reference Check	Necessary Ref Check	To hire right person at the right job.
		Follow up	Better to take joining within 15-20 days of selection	To minimize the declination of candidate in between.
		Make Office arrangements for new Joinee		To minimize the declination of candidate.
		Submission of all Qualification /Experience Documents by new Joinee		To maintain the HRIS
		Issue Offer to Appointment Letter	Issue Offer to Appointment during Probation period
(III)	Joining Formalities
		Employee Data Form
		Induction Session	Cover all about company,policies, General Job Description, Introduction to the Staff	To Sussessful implementation of uniform Procedure & Policies to all over Org.
		Job Delegation	Job Profile Delegation Immediate after Induction by the Head of the Deptt.	To better utilization of the staff
		Verification of all nos & other detail provided by New Joinee		To be Proactive rathe Reactive
		Intimation of A/c opening & Mail ID generation to concerned deptt.
		Necessary Audit Training Programme for New Joinee	Effective formulation & implementation of the Training Programme	To Sussessful implementation of uniform Audit Methodology to all over the org.
(IV)	Training & Development
		Seminars & Training on reuirement basis for Staff members to update their Knowledge	First Analyse Training needs & accordingly set training topics & Duration	To Retain Talent in the Org for long term, better productive results & increase in revenue.
		Set Target\KRAs\ & communicate to New Joinee to facilitate performance Appraisal	Define KRAs/Targets for the particular period or before Audit (Time,Resource,Budget)	To Facilitate Performance Appraisal & decrease per audit time & cost & increase
		Measure & Conduct Performance Appraisal Against the Set Standards/KRAs monthly/quartely	Set Measurement tools & Conduct performance appraisal after every audit or after particular period	To identify one's potential.
(V)	Performance Appraisal
		Compare Actual Performance with Standard Performance	Compare
		Identification & Taking  corrective Actions	Discuss one's performance & Recognize one's potential & accordingly take corrective actions to minimize discrepancies	To increase one's performance level.
		Leave Policy	Formulate employee friendly & effective leave policy & Implementation	To encourages its Employees to take break from work as this provides for a healthy and efficient staff.
(VI)	Policy Formulation	Attendance Policy	Formation of employee friendly Attendance policy (flexible working hours) & Effective Implementation	To increase productivity & maintain discipline
		Employee Recognition & Reward Policy	Formulation & Implementation	To motivate employee & minimize attrition level.
		2 months Prior Notice to Exit	Intimation to HR Deptt in written form	To get intimation about one's leaving & hire new employee to avoid loss of productivity.
(VII)	Exit Formalities	Exit Interview	Formulate Exit Interview Form	To get feedback.
		Issuing Exp letter/Relieving letter	Issue Exp letter on last working day
		Clearance of all office belongings & final Settlement	Intimation to Admin Deptt for Clearance